Your provision of data to us provides your consent to us collecting, storing, using, and disclosing your personal information in the manner set out below.
We may collect your personal information (including, without limitation, your name, email address, phone number, and postal address) when you use our website or by email, data sharing, or other form that you chose to provide information to us. You may decide not to provide your personal information to us. However, if you do not provide it, we may not be able to provide you with access to certain information or services.
When you visit our website, we may use automated technology (such as usage monitoring software, cookies, and sessions) to collect and store certain information about your visit.
Use and Disclosure
Storage and Security
Third Party Websites and Solutions
Our website may contain hyperlinks to third party websites. We are not responsible for the content of such websites, or for the manner in which those websites collect, hold, use, and distribute any personal information you provide. When visiting a third party website from hyperlinks displayed on this website, we encourage you to review the privacy statements of those websites so that you can understand how the personal information you provide will be collected, held, used and distributed.
As part of our services to you, you may request, and we may provide to you, access to third party products or solutions. In order to provide you with such access, we will be required to provide your contact details to the third party solution provider in question. By providing us with your personal information, and requesting access to such third party solution providers, you consent to our using and disclosing your personal information in the manner set out above.
From time to time you may give us access to third party products or solutions to allow us to assist you with your event delivery. When you provide us with such access, we will apply the same Use and Disclosure Policy to your product or solution and the private data contained therein, as we would to our own (as indicated above).
We use third party solutions to provide services and solutions to our clients and their event participants. Each of these providers has their own privacy policies. Please ensure you check these solution’s privacy policies before agreeing to share your data:
Right to Access and Correct
You may request access to, or correction of, any personal information we hold about you by contacting our privacy officer at firstname.lastname@example.org that the personal information we hold about you is accurate and current, please notify us of any changes to your personal information as soon as possible.
Event Solution’s data protection policies
All staff who have server access are trusted employees or contractors. Passwords are changed regularly and a policy for password complexity is in place.
Users with access to third party products are provided with unique passwords which can be reset via a user authentication email to their log in email address.
Credit Card Data
We do not record or store any Credit Card Holder Data (CHD) data. Any payment data is stored with the ecommerce provider and integration with the solutions we provide is via an e-commerce gateway. Only transaction status and (if successful) a reference code and value for the transaction are stored.
Technology is used to track the patterns of behaviour of visitors to our websites. This can include using a “cookie” which would be stored on your browser or on the hard drive of your computer. You can usually modify your browser to prevent this from happening. The information collected in this way can be used to identify you unless you modify your browser settings.
This information is used to find out which features of the websites are most popular so that they can be developed in the light of the analysis of your usage. We may also use the information generated so as to ensure that users have a more personal experience when accessing the website, particularly when visiting it on repeat occasions.
If are an Event Attendee wearing a name tag produced by Event Solutions NZ at a Client event, this name tag may contain a barcode, RFID or NFC code that will collect data regarding your attendance at that event, including what time you check in and out, which sessions you attend, what exhibitors and event locations you visited, and with whom you exchanged contact information using the name tag. The code may also be used by you to share information and communicate with other participants at the event, such as other attendees or exhibitors collecting your details for sales purposes. At all times you have the right to refuse to have your ID scanned, however, be aware that by doing so, you may be refused entry to sessions and event, and follow up information may not be forwarded to you as requested.
Firewall and Antivirus Policy
All Event Solutions workstations have a personal firewall installed and active. In addition, workstations must have antivirus software installed and active with the latest virus signatures and auto update enabled.
Information transmitted over the internet is inherently insecure. We have attempted to mitigate the risks associated with the use of the internet by having processes in place to protect the information we collect via our solution. All stored customer data is protected with secure passwords, user log-ons and other security procedures.